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OurMarriage.com Caterer Worksheet
Name of Caterer ___________________________________________
Address ___________________________________________________
City __________________________ Phone ______________________
Contact ___________________________________________________
Kind of Reception desired:
- Formal sit down dinner
- Buffet
- Hor d’oeuvres
- Cake and punch
Estimated guests _______________ Cost per/serving ________________
Total cost ____________
Required deposit ___________ Final payment due __________________
Gratuity included? Yes/No
Sizes of portions ________________ Hours of service _______________
Overtime charge ________________
Scheduled setup time _________________
Scheduled time for departure ___________________
Cancellation terms __________________________________________ _________________________________________________________
Questions to ask caterers
- What specialty items do you offer? _____________________________________________________
- What is the per/person charge for your basic service? _____________________________________________________
- Do you have different menus to choose from? Yes/No _____________________________________________________
- What sizes are your portions? _____________________________________________________
- How do you determine head count? _____________________________________________________
- How many guests do you overestimate for? _____________________________________________________
- Will you be allowed to take left over food home? _____________________________________________________
- Is the gratuity included in your charges? Yes/No Percentage? ____ _____________________________________________________
- What is your hours of service included in basic service? _____________________________________________________
- What is your overtime charge? _____________________________________________________
- Do you have your own reception facility? Yes/No Location? _____________________________________________________
- Can you do off site receptions? Yes/No Is there an additional charge? ______________________________________________
- Do you provide the servers? Yes/No
- Do you provide bartenders? Yes/No
- Who assumes liquor liability? _______________________________
- Is the setup and cleanup included in the basic price? Yes/No _____________________________________________________
- Can you provide the wedding cake? Yes/No Additional charge? _____________________________________________________
- Do you provide tables and chairs? Yes/No How many and style? _____________________________________________________
- Do you provide china and glassware? Yes/No Style? ___________
- Do you provide linens and napkins? Yes/No Color _____________
- Do you provide silver serving accessories? Yes/No
- Silver punch bowl? Yes/No
- Do you provide a contract? Yes/No
Make as many copies of this page as needed to interview caterers
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