OurMarriage.com Caterer Worksheet

Name of Caterer ___________________________________________

Address ___________________________________________________

City __________________________ Phone ______________________

Contact ___________________________________________________

Kind of Reception desired:

• Formal sit down dinner  
• Buffet  
• Hor d’oeuvres
• Cake and punch  

Estimated guests _______________ Cost per/serving ________________

Total cost ____________

Required deposit ___________ Final payment due __________________

Gratuity included? Yes/No

Sizes of portions ________________ Hours of service _______________

Overtime charge ________________

Scheduled setup time _________________

Scheduled time for departure ___________________

Cancellation terms __________________________________________ _________________________________________________________

Questions to ask caterers

• What specialty items do you offer? _____________________________________________________
  
• What is the per/person charge for your basic service? _____________________________________________________
  
• Do you have different menus to choose from?  Yes/No _____________________________________________________
  
• What sizes are your portions? _____________________________________________________
  
• How do you determine head count? _____________________________________________________
  
• How many guests do you overestimate  for? _____________________________________________________
  
• Will you be allowed to take left over food home? _____________________________________________________
  
• Is the gratuity included in your charges?  Yes/No    Percentage? ____ _____________________________________________________
  
• What is your hours of service included in basic service? _____________________________________________________
  
• What is your overtime charge? _____________________________________________________
  
• Do you have your own reception facility? Yes/No   Location? _____________________________________________________
  
• Can you do off site receptions?  Yes/No    Is there an additional  charge? ______________________________________________
• Do you provide the servers?  Yes/No         
• Do you provide bartenders? Yes/No
• Who assumes liquor liability? _______________________________
• Is the setup and cleanup included in the basic price?  Yes/No _____________________________________________________
• Can you provide the wedding cake?  Yes/No  Additional charge? _____________________________________________________
• Do you provide tables and chairs?  Yes/No  How many and style? _____________________________________________________
• Do you provide china and glassware?  Yes/No  Style? ___________
• Do you provide linens and napkins? Yes/No Color _____________
• Do you provide silver serving accessories? Yes/No
• Silver punch bowl?   Yes/No
• Do you provide a contract? Yes/No  

Make as many copies of this page as needed to interview caterers